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Complete guide to verify certificates and training institutions 2017

  1. To verify your matric:
  2. Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12).
  3. Verify my qualifications or achievements on the NRLD database Individuals.
  4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.
  5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.
  6. How can I check if the courses I have completed have credit towards a Qualification?.
  7. What should learners know before enrolling for a study programme or qualification?.
  8. Umalusi for the verification of my certificates?.
  9. How do I verify my certificate for overseas study?.

 1. To verify your matric:

If the certificate was issued in September 1992 or later, please contact Umalusi on 012 349 1510 or verification@umalusi.org.za . (Their fee varies from case to case.)

If the certificate was issued before September 1992, it can be verified by the Department of Basic Education on 012 357 3900, or any Provincial Department of Education.

2.  Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12)

Umalusi is responsible for the replacement of the Senior Certificate and National Senior Certificate as from September 1992.

To apply for a replacement (in lieu of a lost certificate) of your matric/Gr12 certificate the following is required:

A completed application form, which can be obtained at any of the departments of education or on the website of the National Department of Basic Education (www.education.gov.za)

Applications forms must be completed taking care of the detail required, e.g. year qualifications obtained, surname and names under which the person qualified for the certificate and where possible the school name.

Applications for lost certificate / re-issues can be done at any of the Departments of Education, irrespective of where you wrote your matric, for example, if you have written the exam in a school in Eastern Cape, you can approach the Mpumalanga Department of Education for a replacement certificate.

An affidavit – All applications for replacement of lost/damaged certificates should be accompanied by a signed affidavit from a police station stating the status of the original certificate e.g. stolen; lost in a move.

It should be noted that the previous certificate is cancelled when a replacement certificate is issued.

A certified copy of the candidate`s identity document is required. (This copy must be certified by a commissioner of oaths. A copy can be made and certified either at a police station or at an attorney`s office where they should do it for free.)

Proof of payment of administration fees – An administration fee is payable with a request for a certificate. The fee payable can be established with the accredited assessment body. The fee is reviewed on an annual basis.

Please note the following important information:

A certificate cannot be issued on the same day that the application is submitted. The processing time is 4 – 6 weeks under normal circumstances.

A request for replacements for certificates obtained prior to November 1992 can be made from the office of any of the Departments of Education and the same procedure followed.

Contact details for the various provincial and National Departments are as follows:

No. Surname Name Organisation Email Telephone No.
1. Mokgojoa T Gauteng DOE (011) 403 1314
2 Van Heerden E Free State DOE ((051) 404 8484
3. Nene T Department of Basic Education (012) 357 3256
4. Dumisa T Eastern Cape DOE (043) 604 7709
5. Keetile B North West DOE (018) 388 0800
6. Pekeur M WCED (021) 467 2483
7. Thomas E Limpopo DOE (015) 290 7747
8. Sewlal T KZN DOE (031) 327 0331
9. Fredericks N Northern Cape DOE (053) 839 6585
10. Viljoen M Mpumalanga DOE (013) 766 0016

 

3. Verify my qualifications or achievements on the NRLD database Individuals.

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA).

If you are an employer, you can also confirm the Qualifications of your employees on the database. If you check your own information, you receive the full record of what the NLRD holds concerning you. When other parties verify your information as a learner, they must give an exact query (which Qualification, Institution and date). SAQA`s response is either “found” or “not found” concerning that information only.

  • Information currently available on the NLRD
  • University achievements from 1986 to 2008 in full
  • Partial information from 1965 to 1985
  • A small amount of information from 1964 back to 1900.

Information from 2009 and 2010 is currently being loaded, and can be verified against the unaudited dataset that is held separately from the NLRD itself.

  • Technikon achievements from 1999 to 2005
  • Senior Certificate achievements from 1992 to 2010.
  • Achievements submitted by Education and Training Quality Assurance bodies (ETQAs).

To request your own transcript of achievements from the National Learners’ Records Database, please e-mail your National ID Number and Full Name, with the subject “Request for Transcript”, to verifications@saqa.org.za

Please note: the transcript is for your own information. It does not replace SAQA’s usual verification process and reports.  It is not a verification statement in terms of the Public Service directive, and it should not be attached to job applications.

Should there be no information, you can contact the NQF and Career Advice Services on help@careerhelp.org.za with scanned copies of your certificates for further information.

http://verisearch.octoplus.co.za/

4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Public Sector Clients.

http://verisearch.octoplus.co.za/PublicMenuPage.aspx

5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Private Sector Clients.

http://verisearch.octoplus.co.za/ClientMenuPage.aspx

6. How can I check if the courses I have completed have credit towards a Qualification?

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA). If you check your own information, you receive the full record of what the NLRD holds concerning you. Should there be no information, you can contact the NQF and Career Advice Services on  with scanned copies of your certificates for further information. (as per information sent by NLRD)

Confirm Higher Educational Institutions

Students, parents and learners need to make sure that schools where they register their children are fully registered with the South African Qualifications Authority and the Department of Higher Education and Training (DHET).

To do this‚ students are advised to check the registration certificate of that institution.

This certificate‚ issued by the DHET‚ must be able to clearly show all the programmes each institution is accredited to offer.

If there is a programme that is not included in that certificate but which the institution promises to offer‚ students must know that they are being conned.

A list of all the names of institutions that are fully registered and operating legally is available at on the links below:

http://www.saqa.org.za/faqs.php

7. What should learners know before enrolling for a study programme or qualification?

Before you register for any qualification or programme

Ensure that:

  • You fully understand the accreditation status of the institution offering the qualification and that
  • You fully understand the status of the qualification or programme.

Use the following information when considering Where to enrol and What to enrol for.

Umalusi (the Council for Quality Assurance in General and Further Education and Training) is an official body that accredits private providers to offer particular qualifications on the National Qualifications Framework (NQF) at levels 1-4.

Umalusi accredits:

  • Private FET colleges
  • Independent schools
  • Private adult education and training providers

NB: Public providers such as public schools, public adult learning centres and public FET colleges are not required to seek accreditation

Registration and Accreditation of Private Providers

To ensure that you enrol with a credible provider

  • Make sure that the institution is registered by the appropriate Department of Education and
  • Secondly, it is accredited by Umalusi or another Quality Council or body such as a Sector Education and Training Authority (SETA)

These are two separate, but related processes

-Firstly

All private providers of education and training that offer qualifications certified by Umalusi (above) MUST be registered with the state in order to operate legally in South Africa. This means that independent schools must register with the appropriate Provincial Department of Education and private FET colleges must register with the Department of Higher Education and Training in Pretoria.

Note: An exception has been made for private providers that offer short courses and skills programmes exclusively accredited by the Quality Council for Trades and Occupations (QCTO) – these do not have to register.

Private providers are required to display their registration certificate publicly and you, as a prospective client, MUST ask to see the certificate of registration. The certificate of registration will include the national qualifications which the provider is registered to offer.

-Secondly

Private providers must be accredited either with Umalusi or another quality assurance body to offer a specific qualification. Quality assurance bodies issue letters or certificates accrediting a provider. You should check whether a provider is accredited to offer the national qualification you wish to enrol for and ask for the accreditation number.

A list of private institutions accredited by Umalusi can be found on our website at www.umalusi.org.za

If you want to check on a provider accredited by QCTO or a SETA (Sector Education and Training Authority) go to the website of the South African Qualifications Authority at www.saqa.org.za and click on the links with the various SETAs where you can access lists of accredited providers.

Qualifications offered by Private Providers

Private providers may provide a range of qualifications. These may include formal credit-bearing qualifications registered on the National Qualifications Framework (NQF) (which they must be accredited to offer), and non-formal provider programmes. Also, some institutions offer foreign programmes, which are quality assured by foreign bodies.

Students must therefore, before they enrol for a qualification, ascertain whether the qualification they are registering for, is a formal national qualification, or a non- formal provider programme.

Umalusi certifies a number of formal qualifications offered by both public and private providers and consequently accredits such providers to offer these qualifications. These are:

  • The National Senior Certificate(NSC)
  • The National Certificate Vocational (NCV)
  • The National Technical Certificate (N3) Engineering as well as
  • The General Education and Training Certificate: Adult (GETC)

Qualifications and Programmes

Private providers generally offer three main types of qualifications, namely

  • National Qualifications (Qualifications registered on the NQF)
  • Provider Programmes (Their own programmes which are non-formal)
  • Agent Qualifications (Qualifications offered on behalf of a foreign awarding body)

National Qualifications

National Qualifications are formal qualifications registered on the National Qualifications Framework (NQF), which is a centralized register of all the nationally recognized qualifications in South Africa.

National qualifications are developed and quality assured by Quality Councils, namely Umalusi, the Council on Higher Education (CHE) and the Quality Council for Trades and Occupations (QCTO), under which all the SETAs fall. National qualifications carry national credits and are certificated by the Quality Councils and in the case of higher education by universities, but NOT by a provider. Examples of such qualifications are:

  • The National Senior Certificate as offered by most high schools in South Africa
  • The GETC: adult as offered by many adult education and training providers
  • The National Certificate Vocational (NCV) offered by public FET colleges and some private colleges
  • Further Education and Training Certificates of various kinds also offered by FET colleges, such as Perishable Produce Exportation or Mechanical Engineering: Pipe-Fitting or Small Business Management and so forth

There are many such qualifications registered on the NQF.

NB: To check whether a qualification is registered on the NQF go to the website of the South African Qualifications Authority (SAQA) at www.saqa.org.za

Please keep the following in mind before you enrol for a National Qualification:

  • If you wish to enrol for a nationally recognised qualification ask the provider for written proof that the qualification is registered on the NQF – the NQF ID number should be in evidence or check whether it is registered by going to www.saqa.org.za.
  • Ask for evidence that the provider is registered with the Department of Education to offer specific national qualifications – a certificate should be publicly displayed.
  • Ask for evidence that the provider has approval or accreditation from the relevant Quality Council such as QCTO or Umalusi or the Council on Higher Education (CHE) to offer the qualification.
  • If you are enrolling for an N Certificate / NCV or National Senior Certificate, keep in mind that you will write national examinations set by the Department of Education. Providers are not allowed to set their own examinations or issue certificates for these qualifications. These qualifications are certified by Umalusi.

Provider Programmes

  • If you are enrolling on a Provider Programme remember that they serve a different purpose to National Qualifications. Provider Programmes are usually designed to address specific education, training and development needs that may not necessarily be addressed by National Qualifications, for example courses for self-enrichment, continuous professional development, self- employment, or orientation to a specific career.
  • Provider Programmes are quality assured and certified by the provider, i.e. the college, itself.; they are not registered on the NQF; do not carry any national credits; and do not lead to a National Qualification.

Agent Qualifications

  • Some providers offer qualifications and programmes on behalf of professional or foreign awarding bodies. Some of these qualifications are national qualifications registered on the NQF while others are not, and some are foreign qualifications. The provider acts as an agent of the professional or awarding body. Examples include qualifications and programmes examined and certified by Pitmans, CompTia, Cambridge, Microsoft, IMM, ICSA (professional body), City and Guilds, Edexel and so forth etc.

Please remember: it is not illegal to offer agent qualification, providing the provider is licensed to offer them by a foreign awarding body or a professional body and the provider is registered with the Department of Education.

To summarise:

  • Decide what kind of programme or qualification you wish to enrol for, i.e. national qualification, provider programme or agency qualification, remembering to also establish what the certificate will mean once you have completed it – Will it be recognized nationally? Will it ensure a job? Will it be recognized internationally? Will it provide enrichment or professional development?
  • Is the provider accredited either with Umalusi or QCTO or CHE to offer the national qualification you wish to register for? A list of providers accredited with Umalusi can be found at www.umalusi.org.za; QCTO (SETAs) accredited providers can be found on the SETA websites and also accessed through the SAQA website at www.saqa.org.za
  • Is the provider registered with the Department of Education? For FET colleges check on the following website: www.dhet.gov.za ; for independent schools contact the appropriate provincial department of education.

http://www.umalusi.org.za/show.php?id=3115

8. Umalusi for the verification of my certificates?

The Council has the responsibility for the issuing of the following certificates:

  • Senior Certificate
  • National Senior Certificate (FET colleges)
  • National N3 Certificate
  • Subject certificate
  • General Education and Training Certificate
  • Learning area certificate
  • National Certificate (Vocational)
  • National Senior Certificate (Schools)
  • Subject statement

Please note that Umalusi does not work directly with members of the public with regard to verification services. Individuals should apply through a verification agency for verification services.

Please visit our website at www.umalusi.org.za under the verification heading for the names of agencies that have contracts with Umalusi. There are a number of other verification agencies which are not listed, but which have contracts with Umalusi, that can also be contacted. You are not limited to using an agency listed on the website.

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting the verification of your qualifications.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

9. How do I verify my certificate for overseas study?

Please send an e-mail to verification@umalusi.org.za or telephone 012 349 1510 for particulars on how to go about this, as these can differ.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

Complete guide to verify certificates and training institutions 2017

  1. To verify your matric:
  2. Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12).
  3. Verify my qualifications or achievements on the NRLD database Individuals.
  4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.
  5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.
  6. How can I check if the courses I have completed have credit towards a Qualification?.
  7. What should learners know before enrolling for a study programme or qualification?.
  8. Umalusi for the verification of my certificates?.
  9. How do I verify my certificate for overseas study?.

 1. To verify your matric:

If the certificate was issued in September 1992 or later, please contact Umalusi on 012 349 1510 or verification@umalusi.org.za . (Their fee varies from case to case.)

If the certificate was issued before September 1992, it can be verified by the Department of Basic Education on 012 357 3900, or any Provincial Department of Education.

2.  Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12)

Umalusi is responsible for the replacement of the Senior Certificate and National Senior Certificate as from September 1992.

To apply for a replacement (in lieu of a lost certificate) of your matric/Gr12 certificate the following is required:

A completed application form, which can be obtained at any of the departments of education or on the website of the National Department of Basic Education (www.education.gov.za)

Applications forms must be completed taking care of the detail required, e.g. year qualifications obtained, surname and names under which the person qualified for the certificate and where possible the school name.

Applications for lost certificate / re-issues can be done at any of the Departments of Education, irrespective of where you wrote your matric, for example, if you have written the exam in a school in Eastern Cape, you can approach the Mpumalanga Department of Education for a replacement certificate.

An affidavit – All applications for replacement of lost/damaged certificates should be accompanied by a signed affidavit from a police station stating the status of the original certificate e.g. stolen; lost in a move.

It should be noted that the previous certificate is cancelled when a replacement certificate is issued.

A certified copy of the candidate`s identity document is required. (This copy must be certified by a commissioner of oaths. A copy can be made and certified either at a police station or at an attorney`s office where they should do it for free.)

Proof of payment of administration fees – An administration fee is payable with a request for a certificate. The fee payable can be established with the accredited assessment body. The fee is reviewed on an annual basis.

Please note the following important information:

A certificate cannot be issued on the same day that the application is submitted. The processing time is 4 – 6 weeks under normal circumstances.

A request for replacements for certificates obtained prior to November 1992 can be made from the office of any of the Departments of Education and the same procedure followed.

Contact details for the various provincial and National Departments are as follows:

No. Surname Name Organisation Email Telephone No.
1. Mokgojoa T Gauteng DOE (011) 403 1314
2 Van Heerden E Free State DOE ((051) 404 8484
3. Nene T Department of Basic Education (012) 357 3256
4. Dumisa T Eastern Cape DOE (043) 604 7709
5. Keetile B North West DOE (018) 388 0800
6. Pekeur M WCED (021) 467 2483
7. Thomas E Limpopo DOE (015) 290 7747
8. Sewlal T KZN DOE (031) 327 0331
9. Fredericks N Northern Cape DOE (053) 839 6585
10. Viljoen M Mpumalanga DOE (013) 766 0016

 

3. Verify my qualifications or achievements on the NRLD database Individuals.

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA).

If you are an employer, you can also confirm the Qualifications of your employees on the database. If you check your own information, you receive the full record of what the NLRD holds concerning you. When other parties verify your information as a learner, they must give an exact query (which Qualification, Institution and date). SAQA`s response is either “found” or “not found” concerning that information only.

  • Information currently available on the NLRD
  • University achievements from 1986 to 2008 in full
  • Partial information from 1965 to 1985
  • A small amount of information from 1964 back to 1900.

Information from 2009 and 2010 is currently being loaded, and can be verified against the unaudited dataset that is held separately from the NLRD itself.

  • Technikon achievements from 1999 to 2005
  • Senior Certificate achievements from 1992 to 2010.
  • Achievements submitted by Education and Training Quality Assurance bodies (ETQAs).

To request your own transcript of achievements from the National Learners’ Records Database, please e-mail your National ID Number and Full Name, with the subject “Request for Transcript”, to verifications@saqa.org.za

Please note: the transcript is for your own information. It does not replace SAQA’s usual verification process and reports.  It is not a verification statement in terms of the Public Service directive, and it should not be attached to job applications.

Should there be no information, you can contact the NQF and Career Advice Services on help@careerhelp.org.za with scanned copies of your certificates for further information.

http://verisearch.octoplus.co.za/

4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Public Sector Clients.

http://verisearch.octoplus.co.za/PublicMenuPage.aspx

5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Private Sector Clients.

http://verisearch.octoplus.co.za/ClientMenuPage.aspx

6. How can I check if the courses I have completed have credit towards a Qualification?

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA). If you check your own information, you receive the full record of what the NLRD holds concerning you. Should there be no information, you can contact the NQF and Career Advice Services on  with scanned copies of your certificates for further information. (as per information sent by NLRD)

Confirm Higher Educational Institutions

Students, parents and learners need to make sure that schools where they register their children are fully registered with the South African Qualifications Authority and the Department of Higher Education and Training (DHET).

To do this‚ students are advised to check the registration certificate of that institution.

This certificate‚ issued by the DHET‚ must be able to clearly show all the programmes each institution is accredited to offer.

If there is a programme that is not included in that certificate but which the institution promises to offer‚ students must know that they are being conned.

A list of all the names of institutions that are fully registered and operating legally is available at on the links below:

http://www.saqa.org.za/faqs.php

7. What should learners know before enrolling for a study programme or qualification?

Before you register for any qualification or programme

Ensure that:

  • You fully understand the accreditation status of the institution offering the qualification and that
  • You fully understand the status of the qualification or programme.

Use the following information when considering Where to enrol and What to enrol for.

Umalusi (the Council for Quality Assurance in General and Further Education and Training) is an official body that accredits private providers to offer particular qualifications on the National Qualifications Framework (NQF) at levels 1-4.

Umalusi accredits:

  • Private FET colleges
  • Independent schools
  • Private adult education and training providers

NB: Public providers such as public schools, public adult learning centres and public FET colleges are not required to seek accreditation

Registration and Accreditation of Private Providers

To ensure that you enrol with a credible provider

  • Make sure that the institution is registered by the appropriate Department of Education and
  • Secondly, it is accredited by Umalusi or another Quality Council or body such as a Sector Education and Training Authority (SETA)

These are two separate, but related processes

-Firstly

All private providers of education and training that offer qualifications certified by Umalusi (above) MUST be registered with the state in order to operate legally in South Africa. This means that independent schools must register with the appropriate Provincial Department of Education and private FET colleges must register with the Department of Higher Education and Training in Pretoria.

Note: An exception has been made for private providers that offer short courses and skills programmes exclusively accredited by the Quality Council for Trades and Occupations (QCTO) – these do not have to register.

Private providers are required to display their registration certificate publicly and you, as a prospective client, MUST ask to see the certificate of registration. The certificate of registration will include the national qualifications which the provider is registered to offer.

-Secondly

Private providers must be accredited either with Umalusi or another quality assurance body to offer a specific qualification. Quality assurance bodies issue letters or certificates accrediting a provider. You should check whether a provider is accredited to offer the national qualification you wish to enrol for and ask for the accreditation number.

A list of private institutions accredited by Umalusi can be found on our website at www.umalusi.org.za

If you want to check on a provider accredited by QCTO or a SETA (Sector Education and Training Authority) go to the website of the South African Qualifications Authority at www.saqa.org.za and click on the links with the various SETAs where you can access lists of accredited providers.

Qualifications offered by Private Providers

Private providers may provide a range of qualifications. These may include formal credit-bearing qualifications registered on the National Qualifications Framework (NQF) (which they must be accredited to offer), and non-formal provider programmes. Also, some institutions offer foreign programmes, which are quality assured by foreign bodies.

Students must therefore, before they enrol for a qualification, ascertain whether the qualification they are registering for, is a formal national qualification, or a non- formal provider programme.

Umalusi certifies a number of formal qualifications offered by both public and private providers and consequently accredits such providers to offer these qualifications. These are:

  • The National Senior Certificate(NSC)
  • The National Certificate Vocational (NCV)
  • The National Technical Certificate (N3) Engineering as well as
  • The General Education and Training Certificate: Adult (GETC)

Qualifications and Programmes

Private providers generally offer three main types of qualifications, namely

  • National Qualifications (Qualifications registered on the NQF)
  • Provider Programmes (Their own programmes which are non-formal)
  • Agent Qualifications (Qualifications offered on behalf of a foreign awarding body)

National Qualifications

National Qualifications are formal qualifications registered on the National Qualifications Framework (NQF), which is a centralized register of all the nationally recognized qualifications in South Africa.

National qualifications are developed and quality assured by Quality Councils, namely Umalusi, the Council on Higher Education (CHE) and the Quality Council for Trades and Occupations (QCTO), under which all the SETAs fall. National qualifications carry national credits and are certificated by the Quality Councils and in the case of higher education by universities, but NOT by a provider. Examples of such qualifications are:

  • The National Senior Certificate as offered by most high schools in South Africa
  • The GETC: adult as offered by many adult education and training providers
  • The National Certificate Vocational (NCV) offered by public FET colleges and some private colleges
  • Further Education and Training Certificates of various kinds also offered by FET colleges, such as Perishable Produce Exportation or Mechanical Engineering: Pipe-Fitting or Small Business Management and so forth

There are many such qualifications registered on the NQF.

NB: To check whether a qualification is registered on the NQF go to the website of the South African Qualifications Authority (SAQA) at www.saqa.org.za

Please keep the following in mind before you enrol for a National Qualification:

  • If you wish to enrol for a nationally recognised qualification ask the provider for written proof that the qualification is registered on the NQF – the NQF ID number should be in evidence or check whether it is registered by going to www.saqa.org.za.
  • Ask for evidence that the provider is registered with the Department of Education to offer specific national qualifications – a certificate should be publicly displayed.
  • Ask for evidence that the provider has approval or accreditation from the relevant Quality Council such as QCTO or Umalusi or the Council on Higher Education (CHE) to offer the qualification.
  • If you are enrolling for an N Certificate / NCV or National Senior Certificate, keep in mind that you will write national examinations set by the Department of Education. Providers are not allowed to set their own examinations or issue certificates for these qualifications. These qualifications are certified by Umalusi.

Provider Programmes

  • If you are enrolling on a Provider Programme remember that they serve a different purpose to National Qualifications. Provider Programmes are usually designed to address specific education, training and development needs that may not necessarily be addressed by National Qualifications, for example courses for self-enrichment, continuous professional development, self- employment, or orientation to a specific career.
  • Provider Programmes are quality assured and certified by the provider, i.e. the college, itself.; they are not registered on the NQF; do not carry any national credits; and do not lead to a National Qualification.

Agent Qualifications

  • Some providers offer qualifications and programmes on behalf of professional or foreign awarding bodies. Some of these qualifications are national qualifications registered on the NQF while others are not, and some are foreign qualifications. The provider acts as an agent of the professional or awarding body. Examples include qualifications and programmes examined and certified by Pitmans, CompTia, Cambridge, Microsoft, IMM, ICSA (professional body), City and Guilds, Edexel and so forth etc.

Please remember: it is not illegal to offer agent qualification, providing the provider is licensed to offer them by a foreign awarding body or a professional body and the provider is registered with the Department of Education.

To summarise:

  • Decide what kind of programme or qualification you wish to enrol for, i.e. national qualification, provider programme or agency qualification, remembering to also establish what the certificate will mean once you have completed it – Will it be recognized nationally? Will it ensure a job? Will it be recognized internationally? Will it provide enrichment or professional development?
  • Is the provider accredited either with Umalusi or QCTO or CHE to offer the national qualification you wish to register for? A list of providers accredited with Umalusi can be found at www.umalusi.org.za; QCTO (SETAs) accredited providers can be found on the SETA websites and also accessed through the SAQA website at www.saqa.org.za
  • Is the provider registered with the Department of Education? For FET colleges check on the following website: www.dhet.gov.za ; for independent schools contact the appropriate provincial department of education.

http://www.umalusi.org.za/show.php?id=3115

8. Umalusi for the verification of my certificates?

The Council has the responsibility for the issuing of the following certificates:

  • Senior Certificate
  • National Senior Certificate (FET colleges)
  • National N3 Certificate
  • Subject certificate
  • General Education and Training Certificate
  • Learning area certificate
  • National Certificate (Vocational)
  • National Senior Certificate (Schools)
  • Subject statement

Please note that Umalusi does not work directly with members of the public with regard to verification services. Individuals should apply through a verification agency for verification services.

Please visit our website at www.umalusi.org.za under the verification heading for the names of agencies that have contracts with Umalusi. There are a number of other verification agencies which are not listed, but which have contracts with Umalusi, that can also be contacted. You are not limited to using an agency listed on the website.

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting the verification of your qualifications.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

9. How do I verify my certificate for overseas study?

Please send an e-mail to verification@umalusi.org.za or telephone 012 349 1510 for particulars on how to go about this, as these can differ.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

Complete guide to verify certificates and training institutions 2017

  1. To verify your matric:
  2. Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12).
  3. Verify my qualifications or achievements on the NRLD database Individuals.
  4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.
  5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.
  6. How can I check if the courses I have completed have credit towards a Qualification?.
  7. What should learners know before enrolling for a study programme or qualification?.
  8. Umalusi for the verification of my certificates?.
  9. How do I verify my certificate for overseas study?.

 1. To verify your matric:

If the certificate was issued in September 1992 or later, please contact Umalusi on 012 349 1510 or verification@umalusi.org.za . (Their fee varies from case to case.)

If the certificate was issued before September 1992, it can be verified by the Department of Basic Education on 012 357 3900, or any Provincial Department of Education.

2.  Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12)

Umalusi is responsible for the replacement of the Senior Certificate and National Senior Certificate as from September 1992.

To apply for a replacement (in lieu of a lost certificate) of your matric/Gr12 certificate the following is required:

A completed application form, which can be obtained at any of the departments of education or on the website of the National Department of Basic Education (www.education.gov.za)

Applications forms must be completed taking care of the detail required, e.g. year qualifications obtained, surname and names under which the person qualified for the certificate and where possible the school name.

Applications for lost certificate / re-issues can be done at any of the Departments of Education, irrespective of where you wrote your matric, for example, if you have written the exam in a school in Eastern Cape, you can approach the Mpumalanga Department of Education for a replacement certificate.

An affidavit – All applications for replacement of lost/damaged certificates should be accompanied by a signed affidavit from a police station stating the status of the original certificate e.g. stolen; lost in a move.

It should be noted that the previous certificate is cancelled when a replacement certificate is issued.

A certified copy of the candidate`s identity document is required. (This copy must be certified by a commissioner of oaths. A copy can be made and certified either at a police station or at an attorney`s office where they should do it for free.)

Proof of payment of administration fees – An administration fee is payable with a request for a certificate. The fee payable can be established with the accredited assessment body. The fee is reviewed on an annual basis.

Please note the following important information:

A certificate cannot be issued on the same day that the application is submitted. The processing time is 4 – 6 weeks under normal circumstances.

A request for replacements for certificates obtained prior to November 1992 can be made from the office of any of the Departments of Education and the same procedure followed.

Contact details for the various provincial and National Departments are as follows:

No. Surname Name Organisation Email Telephone No.
1. Mokgojoa T Gauteng DOE (011) 403 1314
2 Van Heerden E Free State DOE ((051) 404 8484
3. Nene T Department of Basic Education (012) 357 3256
4. Dumisa T Eastern Cape DOE (043) 604 7709
5. Keetile B North West DOE (018) 388 0800
6. Pekeur M WCED (021) 467 2483
7. Thomas E Limpopo DOE (015) 290 7747
8. Sewlal T KZN DOE (031) 327 0331
9. Fredericks N Northern Cape DOE (053) 839 6585
10. Viljoen M Mpumalanga DOE (013) 766 0016

 

3. Verify my qualifications or achievements on the NRLD database Individuals.

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA).

If you are an employer, you can also confirm the Qualifications of your employees on the database. If you check your own information, you receive the full record of what the NLRD holds concerning you. When other parties verify your information as a learner, they must give an exact query (which Qualification, Institution and date). SAQA`s response is either “found” or “not found” concerning that information only.

  • Information currently available on the NLRD
  • University achievements from 1986 to 2008 in full
  • Partial information from 1965 to 1985
  • A small amount of information from 1964 back to 1900.

Information from 2009 and 2010 is currently being loaded, and can be verified against the unaudited dataset that is held separately from the NLRD itself.

  • Technikon achievements from 1999 to 2005
  • Senior Certificate achievements from 1992 to 2010.
  • Achievements submitted by Education and Training Quality Assurance bodies (ETQAs).

To request your own transcript of achievements from the National Learners’ Records Database, please e-mail your National ID Number and Full Name, with the subject “Request for Transcript”, to verifications@saqa.org.za

Please note: the transcript is for your own information. It does not replace SAQA’s usual verification process and reports.  It is not a verification statement in terms of the Public Service directive, and it should not be attached to job applications.

Should there be no information, you can contact the NQF and Career Advice Services on help@careerhelp.org.za with scanned copies of your certificates for further information.

http://verisearch.octoplus.co.za/

4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Public Sector Clients.

http://verisearch.octoplus.co.za/PublicMenuPage.aspx

5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Private Sector Clients.

http://verisearch.octoplus.co.za/ClientMenuPage.aspx

6. How can I check if the courses I have completed have credit towards a Qualification?

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA). If you check your own information, you receive the full record of what the NLRD holds concerning you. Should there be no information, you can contact the NQF and Career Advice Services on  with scanned copies of your certificates for further information. (as per information sent by NLRD)

Confirm Higher Educational Institutions

Students, parents and learners need to make sure that schools where they register their children are fully registered with the South African Qualifications Authority and the Department of Higher Education and Training (DHET).

To do this‚ students are advised to check the registration certificate of that institution.

This certificate‚ issued by the DHET‚ must be able to clearly show all the programmes each institution is accredited to offer.

If there is a programme that is not included in that certificate but which the institution promises to offer‚ students must know that they are being conned.

A list of all the names of institutions that are fully registered and operating legally is available at on the links below:

http://www.saqa.org.za/faqs.php

7. What should learners know before enrolling for a study programme or qualification?

Before you register for any qualification or programme

Ensure that:

  • You fully understand the accreditation status of the institution offering the qualification and that
  • You fully understand the status of the qualification or programme.

Use the following information when considering Where to enrol and What to enrol for.

Umalusi (the Council for Quality Assurance in General and Further Education and Training) is an official body that accredits private providers to offer particular qualifications on the National Qualifications Framework (NQF) at levels 1-4.

Umalusi accredits:

  • Private FET colleges
  • Independent schools
  • Private adult education and training providers

NB: Public providers such as public schools, public adult learning centres and public FET colleges are not required to seek accreditation

Registration and Accreditation of Private Providers

To ensure that you enrol with a credible provider

  • Make sure that the institution is registered by the appropriate Department of Education and
  • Secondly, it is accredited by Umalusi or another Quality Council or body such as a Sector Education and Training Authority (SETA)

These are two separate, but related processes

-Firstly

All private providers of education and training that offer qualifications certified by Umalusi (above) MUST be registered with the state in order to operate legally in South Africa. This means that independent schools must register with the appropriate Provincial Department of Education and private FET colleges must register with the Department of Higher Education and Training in Pretoria.

Note: An exception has been made for private providers that offer short courses and skills programmes exclusively accredited by the Quality Council for Trades and Occupations (QCTO) – these do not have to register.

Private providers are required to display their registration certificate publicly and you, as a prospective client, MUST ask to see the certificate of registration. The certificate of registration will include the national qualifications which the provider is registered to offer.

-Secondly

Private providers must be accredited either with Umalusi or another quality assurance body to offer a specific qualification. Quality assurance bodies issue letters or certificates accrediting a provider. You should check whether a provider is accredited to offer the national qualification you wish to enrol for and ask for the accreditation number.

A list of private institutions accredited by Umalusi can be found on our website at www.umalusi.org.za

If you want to check on a provider accredited by QCTO or a SETA (Sector Education and Training Authority) go to the website of the South African Qualifications Authority at www.saqa.org.za and click on the links with the various SETAs where you can access lists of accredited providers.

Qualifications offered by Private Providers

Private providers may provide a range of qualifications. These may include formal credit-bearing qualifications registered on the National Qualifications Framework (NQF) (which they must be accredited to offer), and non-formal provider programmes. Also, some institutions offer foreign programmes, which are quality assured by foreign bodies.

Students must therefore, before they enrol for a qualification, ascertain whether the qualification they are registering for, is a formal national qualification, or a non- formal provider programme.

Umalusi certifies a number of formal qualifications offered by both public and private providers and consequently accredits such providers to offer these qualifications. These are:

  • The National Senior Certificate(NSC)
  • The National Certificate Vocational (NCV)
  • The National Technical Certificate (N3) Engineering as well as
  • The General Education and Training Certificate: Adult (GETC)

Qualifications and Programmes

Private providers generally offer three main types of qualifications, namely

  • National Qualifications (Qualifications registered on the NQF)
  • Provider Programmes (Their own programmes which are non-formal)
  • Agent Qualifications (Qualifications offered on behalf of a foreign awarding body)

National Qualifications

National Qualifications are formal qualifications registered on the National Qualifications Framework (NQF), which is a centralized register of all the nationally recognized qualifications in South Africa.

National qualifications are developed and quality assured by Quality Councils, namely Umalusi, the Council on Higher Education (CHE) and the Quality Council for Trades and Occupations (QCTO), under which all the SETAs fall. National qualifications carry national credits and are certificated by the Quality Councils and in the case of higher education by universities, but NOT by a provider. Examples of such qualifications are:

  • The National Senior Certificate as offered by most high schools in South Africa
  • The GETC: adult as offered by many adult education and training providers
  • The National Certificate Vocational (NCV) offered by public FET colleges and some private colleges
  • Further Education and Training Certificates of various kinds also offered by FET colleges, such as Perishable Produce Exportation or Mechanical Engineering: Pipe-Fitting or Small Business Management and so forth

There are many such qualifications registered on the NQF.

NB: To check whether a qualification is registered on the NQF go to the website of the South African Qualifications Authority (SAQA) at www.saqa.org.za

Please keep the following in mind before you enrol for a National Qualification:

  • If you wish to enrol for a nationally recognised qualification ask the provider for written proof that the qualification is registered on the NQF – the NQF ID number should be in evidence or check whether it is registered by going to www.saqa.org.za.
  • Ask for evidence that the provider is registered with the Department of Education to offer specific national qualifications – a certificate should be publicly displayed.
  • Ask for evidence that the provider has approval or accreditation from the relevant Quality Council such as QCTO or Umalusi or the Council on Higher Education (CHE) to offer the qualification.
  • If you are enrolling for an N Certificate / NCV or National Senior Certificate, keep in mind that you will write national examinations set by the Department of Education. Providers are not allowed to set their own examinations or issue certificates for these qualifications. These qualifications are certified by Umalusi.

Provider Programmes

  • If you are enrolling on a Provider Programme remember that they serve a different purpose to National Qualifications. Provider Programmes are usually designed to address specific education, training and development needs that may not necessarily be addressed by National Qualifications, for example courses for self-enrichment, continuous professional development, self- employment, or orientation to a specific career.
  • Provider Programmes are quality assured and certified by the provider, i.e. the college, itself.; they are not registered on the NQF; do not carry any national credits; and do not lead to a National Qualification.

Agent Qualifications

  • Some providers offer qualifications and programmes on behalf of professional or foreign awarding bodies. Some of these qualifications are national qualifications registered on the NQF while others are not, and some are foreign qualifications. The provider acts as an agent of the professional or awarding body. Examples include qualifications and programmes examined and certified by Pitmans, CompTia, Cambridge, Microsoft, IMM, ICSA (professional body), City and Guilds, Edexel and so forth etc.

Please remember: it is not illegal to offer agent qualification, providing the provider is licensed to offer them by a foreign awarding body or a professional body and the provider is registered with the Department of Education.

To summarise:

  • Decide what kind of programme or qualification you wish to enrol for, i.e. national qualification, provider programme or agency qualification, remembering to also establish what the certificate will mean once you have completed it – Will it be recognized nationally? Will it ensure a job? Will it be recognized internationally? Will it provide enrichment or professional development?
  • Is the provider accredited either with Umalusi or QCTO or CHE to offer the national qualification you wish to register for? A list of providers accredited with Umalusi can be found at www.umalusi.org.za; QCTO (SETAs) accredited providers can be found on the SETA websites and also accessed through the SAQA website at www.saqa.org.za
  • Is the provider registered with the Department of Education? For FET colleges check on the following website: www.dhet.gov.za ; for independent schools contact the appropriate provincial department of education.

http://www.umalusi.org.za/show.php?id=3115

8. Umalusi for the verification of my certificates?

The Council has the responsibility for the issuing of the following certificates:

  • Senior Certificate
  • National Senior Certificate (FET colleges)
  • National N3 Certificate
  • Subject certificate
  • General Education and Training Certificate
  • Learning area certificate
  • National Certificate (Vocational)
  • National Senior Certificate (Schools)
  • Subject statement

Please note that Umalusi does not work directly with members of the public with regard to verification services. Individuals should apply through a verification agency for verification services.

Please visit our website at www.umalusi.org.za under the verification heading for the names of agencies that have contracts with Umalusi. There are a number of other verification agencies which are not listed, but which have contracts with Umalusi, that can also be contacted. You are not limited to using an agency listed on the website.

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting the verification of your qualifications.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

9. How do I verify my certificate for overseas study?

Please send an e-mail to verification@umalusi.org.za or telephone 012 349 1510 for particulars on how to go about this, as these can differ.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

Complete guide to verify certificates and training institutions 2017

  1. To verify your matric:
  2. Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12).
  3. Verify my qualifications or achievements on the NRLD database Individuals.
  4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.
  5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.
  6. How can I check if the courses I have completed have credit towards a Qualification?.
  7. What should learners know before enrolling for a study programme or qualification?.
  8. Umalusi for the verification of my certificates?.
  9. How do I verify my certificate for overseas study?.

 1. To verify your matric:

If the certificate was issued in September 1992 or later, please contact Umalusi on 012 349 1510 or verification@umalusi.org.za . (Their fee varies from case to case.)

If the certificate was issued before September 1992, it can be verified by the Department of Basic Education on 012 357 3900, or any Provincial Department of Education.

2.  Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12)

Umalusi is responsible for the replacement of the Senior Certificate and National Senior Certificate as from September 1992.

To apply for a replacement (in lieu of a lost certificate) of your matric/Gr12 certificate the following is required:

A completed application form, which can be obtained at any of the departments of education or on the website of the National Department of Basic Education (www.education.gov.za)

Applications forms must be completed taking care of the detail required, e.g. year qualifications obtained, surname and names under which the person qualified for the certificate and where possible the school name.

Applications for lost certificate / re-issues can be done at any of the Departments of Education, irrespective of where you wrote your matric, for example, if you have written the exam in a school in Eastern Cape, you can approach the Mpumalanga Department of Education for a replacement certificate.

An affidavit – All applications for replacement of lost/damaged certificates should be accompanied by a signed affidavit from a police station stating the status of the original certificate e.g. stolen; lost in a move.

It should be noted that the previous certificate is cancelled when a replacement certificate is issued.

A certified copy of the candidate`s identity document is required. (This copy must be certified by a commissioner of oaths. A copy can be made and certified either at a police station or at an attorney`s office where they should do it for free.)

Proof of payment of administration fees – An administration fee is payable with a request for a certificate. The fee payable can be established with the accredited assessment body. The fee is reviewed on an annual basis.

Please note the following important information:

A certificate cannot be issued on the same day that the application is submitted. The processing time is 4 – 6 weeks under normal circumstances.

A request for replacements for certificates obtained prior to November 1992 can be made from the office of any of the Departments of Education and the same procedure followed.

Contact details for the various provincial and National Departments are as follows:

No. Surname Name Organisation Email Telephone No.
1. Mokgojoa T Gauteng DOE (011) 403 1314
2 Van Heerden E Free State DOE ((051) 404 8484
3. Nene T Department of Basic Education (012) 357 3256
4. Dumisa T Eastern Cape DOE (043) 604 7709
5. Keetile B North West DOE (018) 388 0800
6. Pekeur M WCED (021) 467 2483
7. Thomas E Limpopo DOE (015) 290 7747
8. Sewlal T KZN DOE (031) 327 0331
9. Fredericks N Northern Cape DOE (053) 839 6585
10. Viljoen M Mpumalanga DOE (013) 766 0016

 

3. Verify my qualifications or achievements on the NRLD database Individuals.

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA).

If you are an employer, you can also confirm the Qualifications of your employees on the database. If you check your own information, you receive the full record of what the NLRD holds concerning you. When other parties verify your information as a learner, they must give an exact query (which Qualification, Institution and date). SAQA`s response is either “found” or “not found” concerning that information only.

  • Information currently available on the NLRD
  • University achievements from 1986 to 2008 in full
  • Partial information from 1965 to 1985
  • A small amount of information from 1964 back to 1900.

Information from 2009 and 2010 is currently being loaded, and can be verified against the unaudited dataset that is held separately from the NLRD itself.

  • Technikon achievements from 1999 to 2005
  • Senior Certificate achievements from 1992 to 2010.
  • Achievements submitted by Education and Training Quality Assurance bodies (ETQAs).

To request your own transcript of achievements from the National Learners’ Records Database, please e-mail your National ID Number and Full Name, with the subject “Request for Transcript”, to verifications@saqa.org.za

Please note: the transcript is for your own information. It does not replace SAQA’s usual verification process and reports.  It is not a verification statement in terms of the Public Service directive, and it should not be attached to job applications.

Should there be no information, you can contact the NQF and Career Advice Services on help@careerhelp.org.za with scanned copies of your certificates for further information.

http://verisearch.octoplus.co.za/

4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Public Sector Clients.

http://verisearch.octoplus.co.za/PublicMenuPage.aspx

5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Private Sector Clients.

http://verisearch.octoplus.co.za/ClientMenuPage.aspx

6. How can I check if the courses I have completed have credit towards a Qualification?

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA). If you check your own information, you receive the full record of what the NLRD holds concerning you. Should there be no information, you can contact the NQF and Career Advice Services on  with scanned copies of your certificates for further information. (as per information sent by NLRD)

Confirm Higher Educational Institutions

Students, parents and learners need to make sure that schools where they register their children are fully registered with the South African Qualifications Authority and the Department of Higher Education and Training (DHET).

To do this‚ students are advised to check the registration certificate of that institution.

This certificate‚ issued by the DHET‚ must be able to clearly show all the programmes each institution is accredited to offer.

If there is a programme that is not included in that certificate but which the institution promises to offer‚ students must know that they are being conned.

A list of all the names of institutions that are fully registered and operating legally is available at on the links below:

http://www.saqa.org.za/faqs.php

7. What should learners know before enrolling for a study programme or qualification?

Before you register for any qualification or programme

Ensure that:

  • You fully understand the accreditation status of the institution offering the qualification and that
  • You fully understand the status of the qualification or programme.

Use the following information when considering Where to enrol and What to enrol for.

Umalusi (the Council for Quality Assurance in General and Further Education and Training) is an official body that accredits private providers to offer particular qualifications on the National Qualifications Framework (NQF) at levels 1-4.

Umalusi accredits:

  • Private FET colleges
  • Independent schools
  • Private adult education and training providers

NB: Public providers such as public schools, public adult learning centres and public FET colleges are not required to seek accreditation

Registration and Accreditation of Private Providers

To ensure that you enrol with a credible provider

  • Make sure that the institution is registered by the appropriate Department of Education and
  • Secondly, it is accredited by Umalusi or another Quality Council or body such as a Sector Education and Training Authority (SETA)

These are two separate, but related processes

-Firstly

All private providers of education and training that offer qualifications certified by Umalusi (above) MUST be registered with the state in order to operate legally in South Africa. This means that independent schools must register with the appropriate Provincial Department of Education and private FET colleges must register with the Department of Higher Education and Training in Pretoria.

Note: An exception has been made for private providers that offer short courses and skills programmes exclusively accredited by the Quality Council for Trades and Occupations (QCTO) – these do not have to register.

Private providers are required to display their registration certificate publicly and you, as a prospective client, MUST ask to see the certificate of registration. The certificate of registration will include the national qualifications which the provider is registered to offer.

-Secondly

Private providers must be accredited either with Umalusi or another quality assurance body to offer a specific qualification. Quality assurance bodies issue letters or certificates accrediting a provider. You should check whether a provider is accredited to offer the national qualification you wish to enrol for and ask for the accreditation number.

A list of private institutions accredited by Umalusi can be found on our website at www.umalusi.org.za

If you want to check on a provider accredited by QCTO or a SETA (Sector Education and Training Authority) go to the website of the South African Qualifications Authority at www.saqa.org.za and click on the links with the various SETAs where you can access lists of accredited providers.

Qualifications offered by Private Providers

Private providers may provide a range of qualifications. These may include formal credit-bearing qualifications registered on the National Qualifications Framework (NQF) (which they must be accredited to offer), and non-formal provider programmes. Also, some institutions offer foreign programmes, which are quality assured by foreign bodies.

Students must therefore, before they enrol for a qualification, ascertain whether the qualification they are registering for, is a formal national qualification, or a non- formal provider programme.

Umalusi certifies a number of formal qualifications offered by both public and private providers and consequently accredits such providers to offer these qualifications. These are:

  • The National Senior Certificate(NSC)
  • The National Certificate Vocational (NCV)
  • The National Technical Certificate (N3) Engineering as well as
  • The General Education and Training Certificate: Adult (GETC)

Qualifications and Programmes

Private providers generally offer three main types of qualifications, namely

  • National Qualifications (Qualifications registered on the NQF)
  • Provider Programmes (Their own programmes which are non-formal)
  • Agent Qualifications (Qualifications offered on behalf of a foreign awarding body)

National Qualifications

National Qualifications are formal qualifications registered on the National Qualifications Framework (NQF), which is a centralized register of all the nationally recognized qualifications in South Africa.

National qualifications are developed and quality assured by Quality Councils, namely Umalusi, the Council on Higher Education (CHE) and the Quality Council for Trades and Occupations (QCTO), under which all the SETAs fall. National qualifications carry national credits and are certificated by the Quality Councils and in the case of higher education by universities, but NOT by a provider. Examples of such qualifications are:

  • The National Senior Certificate as offered by most high schools in South Africa
  • The GETC: adult as offered by many adult education and training providers
  • The National Certificate Vocational (NCV) offered by public FET colleges and some private colleges
  • Further Education and Training Certificates of various kinds also offered by FET colleges, such as Perishable Produce Exportation or Mechanical Engineering: Pipe-Fitting or Small Business Management and so forth

There are many such qualifications registered on the NQF.

NB: To check whether a qualification is registered on the NQF go to the website of the South African Qualifications Authority (SAQA) at www.saqa.org.za

Please keep the following in mind before you enrol for a National Qualification:

  • If you wish to enrol for a nationally recognised qualification ask the provider for written proof that the qualification is registered on the NQF – the NQF ID number should be in evidence or check whether it is registered by going to www.saqa.org.za.
  • Ask for evidence that the provider is registered with the Department of Education to offer specific national qualifications – a certificate should be publicly displayed.
  • Ask for evidence that the provider has approval or accreditation from the relevant Quality Council such as QCTO or Umalusi or the Council on Higher Education (CHE) to offer the qualification.
  • If you are enrolling for an N Certificate / NCV or National Senior Certificate, keep in mind that you will write national examinations set by the Department of Education. Providers are not allowed to set their own examinations or issue certificates for these qualifications. These qualifications are certified by Umalusi.

Provider Programmes

  • If you are enrolling on a Provider Programme remember that they serve a different purpose to National Qualifications. Provider Programmes are usually designed to address specific education, training and development needs that may not necessarily be addressed by National Qualifications, for example courses for self-enrichment, continuous professional development, self- employment, or orientation to a specific career.
  • Provider Programmes are quality assured and certified by the provider, i.e. the college, itself.; they are not registered on the NQF; do not carry any national credits; and do not lead to a National Qualification.

Agent Qualifications

  • Some providers offer qualifications and programmes on behalf of professional or foreign awarding bodies. Some of these qualifications are national qualifications registered on the NQF while others are not, and some are foreign qualifications. The provider acts as an agent of the professional or awarding body. Examples include qualifications and programmes examined and certified by Pitmans, CompTia, Cambridge, Microsoft, IMM, ICSA (professional body), City and Guilds, Edexel and so forth etc.

Please remember: it is not illegal to offer agent qualification, providing the provider is licensed to offer them by a foreign awarding body or a professional body and the provider is registered with the Department of Education.

To summarise:

  • Decide what kind of programme or qualification you wish to enrol for, i.e. national qualification, provider programme or agency qualification, remembering to also establish what the certificate will mean once you have completed it – Will it be recognized nationally? Will it ensure a job? Will it be recognized internationally? Will it provide enrichment or professional development?
  • Is the provider accredited either with Umalusi or QCTO or CHE to offer the national qualification you wish to register for? A list of providers accredited with Umalusi can be found at www.umalusi.org.za; QCTO (SETAs) accredited providers can be found on the SETA websites and also accessed through the SAQA website at www.saqa.org.za
  • Is the provider registered with the Department of Education? For FET colleges check on the following website: www.dhet.gov.za ; for independent schools contact the appropriate provincial department of education.

http://www.umalusi.org.za/show.php?id=3115

8. Umalusi for the verification of my certificates?

The Council has the responsibility for the issuing of the following certificates:

  • Senior Certificate
  • National Senior Certificate (FET colleges)
  • National N3 Certificate
  • Subject certificate
  • General Education and Training Certificate
  • Learning area certificate
  • National Certificate (Vocational)
  • National Senior Certificate (Schools)
  • Subject statement

Please note that Umalusi does not work directly with members of the public with regard to verification services. Individuals should apply through a verification agency for verification services.

Please visit our website at www.umalusi.org.za under the verification heading for the names of agencies that have contracts with Umalusi. There are a number of other verification agencies which are not listed, but which have contracts with Umalusi, that can also be contacted. You are not limited to using an agency listed on the website.

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting the verification of your qualifications.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

9. How do I verify my certificate for overseas study?

Please send an e-mail to verification@umalusi.org.za or telephone 012 349 1510 for particulars on how to go about this, as these can differ.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

Complete guide to verify certificates and training institutions 2017

  1. To verify your matric:
  2. Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12).
  3. Verify my qualifications or achievements on the NRLD database Individuals.
  4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.
  5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.
  6. How can I check if the courses I have completed have credit towards a Qualification?.
  7. What should learners know before enrolling for a study programme or qualification?.
  8. Umalusi for the verification of my certificates?.
  9. How do I verify my certificate for overseas study?.

 1. To verify your matric:

If the certificate was issued in September 1992 or later, please contact Umalusi on 012 349 1510 or verification@umalusi.org.za . (Their fee varies from case to case.)

If the certificate was issued before September 1992, it can be verified by the Department of Basic Education on 012 357 3900, or any Provincial Department of Education.

2.  Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12)

Umalusi is responsible for the replacement of the Senior Certificate and National Senior Certificate as from September 1992.

To apply for a replacement (in lieu of a lost certificate) of your matric/Gr12 certificate the following is required:

A completed application form, which can be obtained at any of the departments of education or on the website of the National Department of Basic Education (www.education.gov.za)

Applications forms must be completed taking care of the detail required, e.g. year qualifications obtained, surname and names under which the person qualified for the certificate and where possible the school name.

Applications for lost certificate / re-issues can be done at any of the Departments of Education, irrespective of where you wrote your matric, for example, if you have written the exam in a school in Eastern Cape, you can approach the Mpumalanga Department of Education for a replacement certificate.

An affidavit – All applications for replacement of lost/damaged certificates should be accompanied by a signed affidavit from a police station stating the status of the original certificate e.g. stolen; lost in a move.

It should be noted that the previous certificate is cancelled when a replacement certificate is issued.

A certified copy of the candidate`s identity document is required. (This copy must be certified by a commissioner of oaths. A copy can be made and certified either at a police station or at an attorney`s office where they should do it for free.)

Proof of payment of administration fees – An administration fee is payable with a request for a certificate. The fee payable can be established with the accredited assessment body. The fee is reviewed on an annual basis.

Please note the following important information:

A certificate cannot be issued on the same day that the application is submitted. The processing time is 4 – 6 weeks under normal circumstances.

A request for replacements for certificates obtained prior to November 1992 can be made from the office of any of the Departments of Education and the same procedure followed.

Contact details for the various provincial and National Departments are as follows:

No. Surname Name Organisation Email Telephone No.
1. Mokgojoa T Gauteng DOE (011) 403 1314
2 Van Heerden E Free State DOE ((051) 404 8484
3. Nene T Department of Basic Education (012) 357 3256
4. Dumisa T Eastern Cape DOE (043) 604 7709
5. Keetile B North West DOE (018) 388 0800
6. Pekeur M WCED (021) 467 2483
7. Thomas E Limpopo DOE (015) 290 7747
8. Sewlal T KZN DOE (031) 327 0331
9. Fredericks N Northern Cape DOE (053) 839 6585
10. Viljoen M Mpumalanga DOE (013) 766 0016

 

3. Verify my qualifications or achievements on the NRLD database Individuals.

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA).

If you are an employer, you can also confirm the Qualifications of your employees on the database. If you check your own information, you receive the full record of what the NLRD holds concerning you. When other parties verify your information as a learner, they must give an exact query (which Qualification, Institution and date). SAQA`s response is either “found” or “not found” concerning that information only.

  • Information currently available on the NLRD
  • University achievements from 1986 to 2008 in full
  • Partial information from 1965 to 1985
  • A small amount of information from 1964 back to 1900.

Information from 2009 and 2010 is currently being loaded, and can be verified against the unaudited dataset that is held separately from the NLRD itself.

  • Technikon achievements from 1999 to 2005
  • Senior Certificate achievements from 1992 to 2010.
  • Achievements submitted by Education and Training Quality Assurance bodies (ETQAs).

To request your own transcript of achievements from the National Learners’ Records Database, please e-mail your National ID Number and Full Name, with the subject “Request for Transcript”, to verifications@saqa.org.za

Please note: the transcript is for your own information. It does not replace SAQA’s usual verification process and reports.  It is not a verification statement in terms of the Public Service directive, and it should not be attached to job applications.

Should there be no information, you can contact the NQF and Career Advice Services on help@careerhelp.org.za with scanned copies of your certificates for further information.

http://verisearch.octoplus.co.za/

4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Public Sector Clients.

http://verisearch.octoplus.co.za/PublicMenuPage.aspx

5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Private Sector Clients.

http://verisearch.octoplus.co.za/ClientMenuPage.aspx

6. How can I check if the courses I have completed have credit towards a Qualification?

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA). If you check your own information, you receive the full record of what the NLRD holds concerning you. Should there be no information, you can contact the NQF and Career Advice Services on  with scanned copies of your certificates for further information. (as per information sent by NLRD)

Confirm Higher Educational Institutions

Students, parents and learners need to make sure that schools where they register their children are fully registered with the South African Qualifications Authority and the Department of Higher Education and Training (DHET).

To do this‚ students are advised to check the registration certificate of that institution.

This certificate‚ issued by the DHET‚ must be able to clearly show all the programmes each institution is accredited to offer.

If there is a programme that is not included in that certificate but which the institution promises to offer‚ students must know that they are being conned.

A list of all the names of institutions that are fully registered and operating legally is available at on the links below:

http://www.saqa.org.za/faqs.php

7. What should learners know before enrolling for a study programme or qualification?

Before you register for any qualification or programme

Ensure that:

  • You fully understand the accreditation status of the institution offering the qualification and that
  • You fully understand the status of the qualification or programme.

Use the following information when considering Where to enrol and What to enrol for.

Umalusi (the Council for Quality Assurance in General and Further Education and Training) is an official body that accredits private providers to offer particular qualifications on the National Qualifications Framework (NQF) at levels 1-4.

Umalusi accredits:

  • Private FET colleges
  • Independent schools
  • Private adult education and training providers

NB: Public providers such as public schools, public adult learning centres and public FET colleges are not required to seek accreditation

Registration and Accreditation of Private Providers

To ensure that you enrol with a credible provider

  • Make sure that the institution is registered by the appropriate Department of Education and
  • Secondly, it is accredited by Umalusi or another Quality Council or body such as a Sector Education and Training Authority (SETA)

These are two separate, but related processes

-Firstly

All private providers of education and training that offer qualifications certified by Umalusi (above) MUST be registered with the state in order to operate legally in South Africa. This means that independent schools must register with the appropriate Provincial Department of Education and private FET colleges must register with the Department of Higher Education and Training in Pretoria.

Note: An exception has been made for private providers that offer short courses and skills programmes exclusively accredited by the Quality Council for Trades and Occupations (QCTO) – these do not have to register.

Private providers are required to display their registration certificate publicly and you, as a prospective client, MUST ask to see the certificate of registration. The certificate of registration will include the national qualifications which the provider is registered to offer.

-Secondly

Private providers must be accredited either with Umalusi or another quality assurance body to offer a specific qualification. Quality assurance bodies issue letters or certificates accrediting a provider. You should check whether a provider is accredited to offer the national qualification you wish to enrol for and ask for the accreditation number.

A list of private institutions accredited by Umalusi can be found on our website at www.umalusi.org.za

If you want to check on a provider accredited by QCTO or a SETA (Sector Education and Training Authority) go to the website of the South African Qualifications Authority at www.saqa.org.za and click on the links with the various SETAs where you can access lists of accredited providers.

Qualifications offered by Private Providers

Private providers may provide a range of qualifications. These may include formal credit-bearing qualifications registered on the National Qualifications Framework (NQF) (which they must be accredited to offer), and non-formal provider programmes. Also, some institutions offer foreign programmes, which are quality assured by foreign bodies.

Students must therefore, before they enrol for a qualification, ascertain whether the qualification they are registering for, is a formal national qualification, or a non- formal provider programme.

Umalusi certifies a number of formal qualifications offered by both public and private providers and consequently accredits such providers to offer these qualifications. These are:

  • The National Senior Certificate(NSC)
  • The National Certificate Vocational (NCV)
  • The National Technical Certificate (N3) Engineering as well as
  • The General Education and Training Certificate: Adult (GETC)

Qualifications and Programmes

Private providers generally offer three main types of qualifications, namely

  • National Qualifications (Qualifications registered on the NQF)
  • Provider Programmes (Their own programmes which are non-formal)
  • Agent Qualifications (Qualifications offered on behalf of a foreign awarding body)

National Qualifications

National Qualifications are formal qualifications registered on the National Qualifications Framework (NQF), which is a centralized register of all the nationally recognized qualifications in South Africa.

National qualifications are developed and quality assured by Quality Councils, namely Umalusi, the Council on Higher Education (CHE) and the Quality Council for Trades and Occupations (QCTO), under which all the SETAs fall. National qualifications carry national credits and are certificated by the Quality Councils and in the case of higher education by universities, but NOT by a provider. Examples of such qualifications are:

  • The National Senior Certificate as offered by most high schools in South Africa
  • The GETC: adult as offered by many adult education and training providers
  • The National Certificate Vocational (NCV) offered by public FET colleges and some private colleges
  • Further Education and Training Certificates of various kinds also offered by FET colleges, such as Perishable Produce Exportation or Mechanical Engineering: Pipe-Fitting or Small Business Management and so forth

There are many such qualifications registered on the NQF.

NB: To check whether a qualification is registered on the NQF go to the website of the South African Qualifications Authority (SAQA) at www.saqa.org.za

Please keep the following in mind before you enrol for a National Qualification:

  • If you wish to enrol for a nationally recognised qualification ask the provider for written proof that the qualification is registered on the NQF – the NQF ID number should be in evidence or check whether it is registered by going to www.saqa.org.za.
  • Ask for evidence that the provider is registered with the Department of Education to offer specific national qualifications – a certificate should be publicly displayed.
  • Ask for evidence that the provider has approval or accreditation from the relevant Quality Council such as QCTO or Umalusi or the Council on Higher Education (CHE) to offer the qualification.
  • If you are enrolling for an N Certificate / NCV or National Senior Certificate, keep in mind that you will write national examinations set by the Department of Education. Providers are not allowed to set their own examinations or issue certificates for these qualifications. These qualifications are certified by Umalusi.

Provider Programmes

  • If you are enrolling on a Provider Programme remember that they serve a different purpose to National Qualifications. Provider Programmes are usually designed to address specific education, training and development needs that may not necessarily be addressed by National Qualifications, for example courses for self-enrichment, continuous professional development, self- employment, or orientation to a specific career.
  • Provider Programmes are quality assured and certified by the provider, i.e. the college, itself.; they are not registered on the NQF; do not carry any national credits; and do not lead to a National Qualification.

Agent Qualifications

  • Some providers offer qualifications and programmes on behalf of professional or foreign awarding bodies. Some of these qualifications are national qualifications registered on the NQF while others are not, and some are foreign qualifications. The provider acts as an agent of the professional or awarding body. Examples include qualifications and programmes examined and certified by Pitmans, CompTia, Cambridge, Microsoft, IMM, ICSA (professional body), City and Guilds, Edexel and so forth etc.

Please remember: it is not illegal to offer agent qualification, providing the provider is licensed to offer them by a foreign awarding body or a professional body and the provider is registered with the Department of Education.

To summarise:

  • Decide what kind of programme or qualification you wish to enrol for, i.e. national qualification, provider programme or agency qualification, remembering to also establish what the certificate will mean once you have completed it – Will it be recognized nationally? Will it ensure a job? Will it be recognized internationally? Will it provide enrichment or professional development?
  • Is the provider accredited either with Umalusi or QCTO or CHE to offer the national qualification you wish to register for? A list of providers accredited with Umalusi can be found at www.umalusi.org.za; QCTO (SETAs) accredited providers can be found on the SETA websites and also accessed through the SAQA website at www.saqa.org.za
  • Is the provider registered with the Department of Education? For FET colleges check on the following website: www.dhet.gov.za ; for independent schools contact the appropriate provincial department of education.

http://www.umalusi.org.za/show.php?id=3115

8. Umalusi for the verification of my certificates?

The Council has the responsibility for the issuing of the following certificates:

  • Senior Certificate
  • National Senior Certificate (FET colleges)
  • National N3 Certificate
  • Subject certificate
  • General Education and Training Certificate
  • Learning area certificate
  • National Certificate (Vocational)
  • National Senior Certificate (Schools)
  • Subject statement

Please note that Umalusi does not work directly with members of the public with regard to verification services. Individuals should apply through a verification agency for verification services.

Please visit our website at www.umalusi.org.za under the verification heading for the names of agencies that have contracts with Umalusi. There are a number of other verification agencies which are not listed, but which have contracts with Umalusi, that can also be contacted. You are not limited to using an agency listed on the website.

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting the verification of your qualifications.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

9. How do I verify my certificate for overseas study?

Please send an e-mail to verification@umalusi.org.za or telephone 012 349 1510 for particulars on how to go about this, as these can differ.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

Complete guide to verify certificates and training institutions 2017

  1. To verify your matric:
  2. Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12).
  3. Verify my qualifications or achievements on the NRLD database Individuals.
  4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.
  5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.
  6. How can I check if the courses I have completed have credit towards a Qualification?.
  7. What should learners know before enrolling for a study programme or qualification?.
  8. Umalusi for the verification of my certificates?.
  9. How do I verify my certificate for overseas study?.

 1. To verify your matric:

If the certificate was issued in September 1992 or later, please contact Umalusi on 012 349 1510 or verification@umalusi.org.za . (Their fee varies from case to case.)

If the certificate was issued before September 1992, it can be verified by the Department of Basic Education on 012 357 3900, or any Provincial Department of Education.

2.  Request a copy of your Senior Certificate and National Senior Certificate (your matric/Gr12)

Umalusi is responsible for the replacement of the Senior Certificate and National Senior Certificate as from September 1992.

To apply for a replacement (in lieu of a lost certificate) of your matric/Gr12 certificate the following is required:

A completed application form, which can be obtained at any of the departments of education or on the website of the National Department of Basic Education (www.education.gov.za)

Applications forms must be completed taking care of the detail required, e.g. year qualifications obtained, surname and names under which the person qualified for the certificate and where possible the school name.

Applications for lost certificate / re-issues can be done at any of the Departments of Education, irrespective of where you wrote your matric, for example, if you have written the exam in a school in Eastern Cape, you can approach the Mpumalanga Department of Education for a replacement certificate.

An affidavit – All applications for replacement of lost/damaged certificates should be accompanied by a signed affidavit from a police station stating the status of the original certificate e.g. stolen; lost in a move.

It should be noted that the previous certificate is cancelled when a replacement certificate is issued.

A certified copy of the candidate`s identity document is required. (This copy must be certified by a commissioner of oaths. A copy can be made and certified either at a police station or at an attorney`s office where they should do it for free.)

Proof of payment of administration fees – An administration fee is payable with a request for a certificate. The fee payable can be established with the accredited assessment body. The fee is reviewed on an annual basis.

Please note the following important information:

A certificate cannot be issued on the same day that the application is submitted. The processing time is 4 – 6 weeks under normal circumstances.

A request for replacements for certificates obtained prior to November 1992 can be made from the office of any of the Departments of Education and the same procedure followed.

Contact details for the various provincial and National Departments are as follows:

No. Surname Name Organisation Email Telephone No.
1. Mokgojoa T Gauteng DOE (011) 403 1314
2 Van Heerden E Free State DOE ((051) 404 8484
3. Nene T Department of Basic Education (012) 357 3256
4. Dumisa T Eastern Cape DOE (043) 604 7709
5. Keetile B North West DOE (018) 388 0800
6. Pekeur M WCED (021) 467 2483
7. Thomas E Limpopo DOE (015) 290 7747
8. Sewlal T KZN DOE (031) 327 0331
9. Fredericks N Northern Cape DOE (053) 839 6585
10. Viljoen M Mpumalanga DOE (013) 766 0016

 

3. Verify my qualifications or achievements on the NRLD database Individuals.

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA).

If you are an employer, you can also confirm the Qualifications of your employees on the database. If you check your own information, you receive the full record of what the NLRD holds concerning you. When other parties verify your information as a learner, they must give an exact query (which Qualification, Institution and date). SAQA`s response is either “found” or “not found” concerning that information only.

  • Information currently available on the NLRD
  • University achievements from 1986 to 2008 in full
  • Partial information from 1965 to 1985
  • A small amount of information from 1964 back to 1900.

Information from 2009 and 2010 is currently being loaded, and can be verified against the unaudited dataset that is held separately from the NLRD itself.

  • Technikon achievements from 1999 to 2005
  • Senior Certificate achievements from 1992 to 2010.
  • Achievements submitted by Education and Training Quality Assurance bodies (ETQAs).

To request your own transcript of achievements from the National Learners’ Records Database, please e-mail your National ID Number and Full Name, with the subject “Request for Transcript”, to verifications@saqa.org.za

Please note: the transcript is for your own information. It does not replace SAQA’s usual verification process and reports.  It is not a verification statement in terms of the Public Service directive, and it should not be attached to job applications.

Should there be no information, you can contact the NQF and Career Advice Services on help@careerhelp.org.za with scanned copies of your certificates for further information.

http://verisearch.octoplus.co.za/

4. Verify my qualifications or achievements on the NRLD database Public Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Public Sector Clients.

http://verisearch.octoplus.co.za/PublicMenuPage.aspx

5. Verify my qualifications or achievements on the NRLD database Private Sector Clients.

The SAQA Verifications Service is available for the verification of qualifications achieved at South African providers as recorded on SAQA’s National Learners’ Records Database (NLRD).

The verification of short courses, foreign qualifications and professional designations is not part of the SAQA Verifications Service.

To access the SAQA Verifications Service, please complete and return the Verification Agreement to verifications@saqa.org.za

The information available here is for Private Sector Clients.

http://verisearch.octoplus.co.za/ClientMenuPage.aspx

6. How can I check if the courses I have completed have credit towards a Qualification?

You can verify your educational Qualifications on the National Learners` Records Database (NLRD) at the South African Qualifications Authority (SAQA). If you check your own information, you receive the full record of what the NLRD holds concerning you. Should there be no information, you can contact the NQF and Career Advice Services on  with scanned copies of your certificates for further information. (as per information sent by NLRD)

Confirm Higher Educational Institutions

Students, parents and learners need to make sure that schools where they register their children are fully registered with the South African Qualifications Authority and the Department of Higher Education and Training (DHET).

To do this‚ students are advised to check the registration certificate of that institution.

This certificate‚ issued by the DHET‚ must be able to clearly show all the programmes each institution is accredited to offer.

If there is a programme that is not included in that certificate but which the institution promises to offer‚ students must know that they are being conned.

A list of all the names of institutions that are fully registered and operating legally is available at on the links below:

http://www.saqa.org.za/faqs.php

7. What should learners know before enrolling for a study programme or qualification?

Before you register for any qualification or programme

Ensure that:

  • You fully understand the accreditation status of the institution offering the qualification and that
  • You fully understand the status of the qualification or programme.

Use the following information when considering Where to enrol and What to enrol for.

Umalusi (the Council for Quality Assurance in General and Further Education and Training) is an official body that accredits private providers to offer particular qualifications on the National Qualifications Framework (NQF) at levels 1-4.

Umalusi accredits:

  • Private FET colleges
  • Independent schools
  • Private adult education and training providers

NB: Public providers such as public schools, public adult learning centres and public FET colleges are not required to seek accreditation

Registration and Accreditation of Private Providers

To ensure that you enrol with a credible provider

  • Make sure that the institution is registered by the appropriate Department of Education and
  • Secondly, it is accredited by Umalusi or another Quality Council or body such as a Sector Education and Training Authority (SETA)

These are two separate, but related processes

-Firstly

All private providers of education and training that offer qualifications certified by Umalusi (above) MUST be registered with the state in order to operate legally in South Africa. This means that independent schools must register with the appropriate Provincial Department of Education and private FET colleges must register with the Department of Higher Education and Training in Pretoria.

Note: An exception has been made for private providers that offer short courses and skills programmes exclusively accredited by the Quality Council for Trades and Occupations (QCTO) – these do not have to register.

Private providers are required to display their registration certificate publicly and you, as a prospective client, MUST ask to see the certificate of registration. The certificate of registration will include the national qualifications which the provider is registered to offer.

-Secondly

Private providers must be accredited either with Umalusi or another quality assurance body to offer a specific qualification. Quality assurance bodies issue letters or certificates accrediting a provider. You should check whether a provider is accredited to offer the national qualification you wish to enrol for and ask for the accreditation number.

A list of private institutions accredited by Umalusi can be found on our website at www.umalusi.org.za

If you want to check on a provider accredited by QCTO or a SETA (Sector Education and Training Authority) go to the website of the South African Qualifications Authority at www.saqa.org.za and click on the links with the various SETAs where you can access lists of accredited providers.

Qualifications offered by Private Providers

Private providers may provide a range of qualifications. These may include formal credit-bearing qualifications registered on the National Qualifications Framework (NQF) (which they must be accredited to offer), and non-formal provider programmes. Also, some institutions offer foreign programmes, which are quality assured by foreign bodies.

Students must therefore, before they enrol for a qualification, ascertain whether the qualification they are registering for, is a formal national qualification, or a non- formal provider programme.

Umalusi certifies a number of formal qualifications offered by both public and private providers and consequently accredits such providers to offer these qualifications. These are:

  • The National Senior Certificate(NSC)
  • The National Certificate Vocational (NCV)
  • The National Technical Certificate (N3) Engineering as well as
  • The General Education and Training Certificate: Adult (GETC)

Qualifications and Programmes

Private providers generally offer three main types of qualifications, namely

  • National Qualifications (Qualifications registered on the NQF)
  • Provider Programmes (Their own programmes which are non-formal)
  • Agent Qualifications (Qualifications offered on behalf of a foreign awarding body)

National Qualifications

National Qualifications are formal qualifications registered on the National Qualifications Framework (NQF), which is a centralized register of all the nationally recognized qualifications in South Africa.

National qualifications are developed and quality assured by Quality Councils, namely Umalusi, the Council on Higher Education (CHE) and the Quality Council for Trades and Occupations (QCTO), under which all the SETAs fall. National qualifications carry national credits and are certificated by the Quality Councils and in the case of higher education by universities, but NOT by a provider. Examples of such qualifications are:

  • The National Senior Certificate as offered by most high schools in South Africa
  • The GETC: adult as offered by many adult education and training providers
  • The National Certificate Vocational (NCV) offered by public FET colleges and some private colleges
  • Further Education and Training Certificates of various kinds also offered by FET colleges, such as Perishable Produce Exportation or Mechanical Engineering: Pipe-Fitting or Small Business Management and so forth

There are many such qualifications registered on the NQF.

NB: To check whether a qualification is registered on the NQF go to the website of the South African Qualifications Authority (SAQA) at www.saqa.org.za

Please keep the following in mind before you enrol for a National Qualification:

  • If you wish to enrol for a nationally recognised qualification ask the provider for written proof that the qualification is registered on the NQF – the NQF ID number should be in evidence or check whether it is registered by going to www.saqa.org.za.
  • Ask for evidence that the provider is registered with the Department of Education to offer specific national qualifications – a certificate should be publicly displayed.
  • Ask for evidence that the provider has approval or accreditation from the relevant Quality Council such as QCTO or Umalusi or the Council on Higher Education (CHE) to offer the qualification.
  • If you are enrolling for an N Certificate / NCV or National Senior Certificate, keep in mind that you will write national examinations set by the Department of Education. Providers are not allowed to set their own examinations or issue certificates for these qualifications. These qualifications are certified by Umalusi.

Provider Programmes

  • If you are enrolling on a Provider Programme remember that they serve a different purpose to National Qualifications. Provider Programmes are usually designed to address specific education, training and development needs that may not necessarily be addressed by National Qualifications, for example courses for self-enrichment, continuous professional development, self- employment, or orientation to a specific career.
  • Provider Programmes are quality assured and certified by the provider, i.e. the college, itself.; they are not registered on the NQF; do not carry any national credits; and do not lead to a National Qualification.

Agent Qualifications

  • Some providers offer qualifications and programmes on behalf of professional or foreign awarding bodies. Some of these qualifications are national qualifications registered on the NQF while others are not, and some are foreign qualifications. The provider acts as an agent of the professional or awarding body. Examples include qualifications and programmes examined and certified by Pitmans, CompTia, Cambridge, Microsoft, IMM, ICSA (professional body), City and Guilds, Edexel and so forth etc.

Please remember: it is not illegal to offer agent qualification, providing the provider is licensed to offer them by a foreign awarding body or a professional body and the provider is registered with the Department of Education.

To summarise:

  • Decide what kind of programme or qualification you wish to enrol for, i.e. national qualification, provider programme or agency qualification, remembering to also establish what the certificate will mean once you have completed it – Will it be recognized nationally? Will it ensure a job? Will it be recognized internationally? Will it provide enrichment or professional development?
  • Is the provider accredited either with Umalusi or QCTO or CHE to offer the national qualification you wish to register for? A list of providers accredited with Umalusi can be found at www.umalusi.org.za; QCTO (SETAs) accredited providers can be found on the SETA websites and also accessed through the SAQA website at www.saqa.org.za
  • Is the provider registered with the Department of Education? For FET colleges check on the following website: www.dhet.gov.za ; for independent schools contact the appropriate provincial department of education.

http://www.umalusi.org.za/show.php?id=3115

8. Umalusi for the verification of my certificates?

The Council has the responsibility for the issuing of the following certificates:

  • Senior Certificate
  • National Senior Certificate (FET colleges)
  • National N3 Certificate
  • Subject certificate
  • General Education and Training Certificate
  • Learning area certificate
  • National Certificate (Vocational)
  • National Senior Certificate (Schools)
  • Subject statement

Please note that Umalusi does not work directly with members of the public with regard to verification services. Individuals should apply through a verification agency for verification services.

Please visit our website at www.umalusi.org.za under the verification heading for the names of agencies that have contracts with Umalusi. There are a number of other verification agencies which are not listed, but which have contracts with Umalusi, that can also be contacted. You are not limited to using an agency listed on the website.

Please note: Agencies charge varying fees for verification services. You are therefore advised to request prices from more than one agency before requesting the verification of your qualifications.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

9. How do I verify my certificate for overseas study?

Please send an e-mail to verification@umalusi.org.za or telephone 012 349 1510 for particulars on how to go about this, as these can differ.

http://www.umalusi.org.za/services.php?cat=Certification%20and%20Verification

SCAMS

CLICK HERE TO READ MORE ABOUT THE LATEST TRAINING SCAMS AND ALERTS

COMMON TRAINING PROVIDER SCAMS & FRAUD ALERT

TRAINYOUCAN Accredited Training Network strives to deliver the highest level of service delivery and 100% compliance with SAQA and the ETQA’s (SETA) guidelines and policies. Not only does this add extra creditability to our brand, but also to the learner satisfaction and competency to perform the actual task.

We at TRAINYOUCAN Accredited Training Network do not want to be associated with any of the common Training Provider Scams and Fraud and will never entertain any related discussions at any point in time.

Don’t get caught with the most common training scams and fraud!

1. POE building (Portfolio of Evidence) in the class is against the SAQA policy [1] and the NQF Objectives [2] plus a “cheap” way to sell courses by compiling fraudulent evidence for certification. Providers should be reported to the relevant ETQA for investigation and possible de-registration including certified learners as the programmes are offered outside the scope of approval. [8][9][10][11][12][14][15]

2. Reduced classroom (contact session) as per the minimum guidelines of the Unit Standards NQF Credit allocation to save on catering, venue and facilitation cost. [1] [3] [8][9][14][15]

3. Falsely advertising, misleading learners with content or the inappropriate/unauthorised use of the SAQA or SETA logos or trademarks [6] with learning content that does not meet the NQF principles [2] where either the learning programme or the training provider is not accredited by the relevant ETQA for delivery. [4] [6]

4. Issuing of certification (mostly in class) without complete/any uploading of learner achievements and the confirmation of receipt (copy of the SOR – Statement of Results) on the ETQA/NRLD database, also known as “Selling Certificates”. [6][12][15]

5. Not providing the relevant supporting structures as defined by the SAQA policy for Accreditation of Training Provider[7][8][9] or limiting the supporting /enrolment period with sub-clauses of impossible/unreasonable timelines. [14]

Reference sources:

[1] SAQA Policy 2003: The National Qualifications Framework and the Standards Setting; reference to page 9, “Credit system”.

‘Notional hours of learning’ refers to the learning time that it would take an average learner to meet the outcomes defined, such as: contact time, time spent in structured learning in the workplace, individual learning and assessment.

The process include:

    1. Delivery. (Typical contact session + formative assessments).
    2. Workplace experience. (Outside the classroom before assessment can take place)
    3. Assessment. (Summative assessment)
    4. Certification.

[2] National Qualifications Framework Act, 2008 (Act 67 of 2008) – NQF Objectives.

The objectives of the NQF as outlined in the NQF Act No 67 of 2008 are as follows:

  • To create a single integrated national framework for learning achievements;
  • Facilitate access to, and mobility and progression within, education, training and career paths;
  • Enhance the quality of education and training;
  • Accelerate the redress of past unfair discrimination in education, training and employment opportunities.

The objectives of the NQF are designed to contribute to the full personal development of each learner and the social and economic development of the nation at large.

[3] SAQA Guidelines: Criteria and Guidelines for the Accreditation of Providers, 01 October 2001, page 25, section 3.D.iii in respect of: Policies and practices for learner entry, guidance and support systems.

[4] Understanding the different definitions of “accreditation”  including (a) a persons accreditation, (b) a Training Providers accreditation or (c) the Learning Programmes accreditation.

[5]  Notional learning hours are the estimated learning time taken by the ‘average’ student to achieve the specified learning outcomes of the course-unit or programme. They are therefore not a precise measure but provide students with an indication of the amount of study and degree of commitment expected.

[6] No reference on the SAQA policies or guidelines found, but general good  practices for operation and authentication should be used. The only reference found as the criteria SAQA provides on the information that should appear on the certificate that is in direct conflict of issuing certificate with reference to the in-appropriate use of NQF, Credits, Unit Standards and ETQA or SAQA logos.

SAQA Policy: Policy on Usage of SAQA Trademarks by Stakeholders

 The Trademarks lodged are the following:

  • South African Qualifications Authority
  • SAQA
  • South African Qualifications Authority together with the old and new Q devices
  • National Qualifications Framework
  • NQF
  • National Learners’ Records Database
  • NLRD
  • NQF support link together with logo
  • Khetha

[7] ETQAs are accredited by SAQA for “…the purpose of monitoring and auditing achievements in terms of national standards or qualifications and standards” (SAQA, 2001c:7). In turn, ETQAs are responsible for accrediting providers34 whose primary focus35 coincides with the primary focus of the ETQA, provided that the body seeking accreditation:

  • is registered as a provider in terms of the applicable legislation36;
  • has an effective and functional QMS as required by the ETQA regulations;
  • is able to develop, deliver and evaluate learning programmes, which culminate in specified registered standards and qualifications;
  • has the necessary financial, administrative and physical resources;
  • has the necessary policies, practices and reporting procedures as required by the ETQA regulations; and
  • has not already been granted accreditation by another ETQA.

SAQA (2001a) prescribes only two forms of  Training Provider Accreditation:

  • Provisional accreditation: “Granted for an agreed, limited period of time according to an agreed programme of development to enable full accreditation criteria to be met, provided the interests of the learner are protected” (SAQA, 2001a:11).
  • Full Accreditation: “The certification, usually for a particular period of time, of a person, a body or an institution as having the capacity to fulfil a particular function in the quality assurance system set up by the South African Qualifications Authority in terms of the Act” (SAQA, 2001a:17).

[8] SAQA Guidelines: Criteria and Guidelines for the Accreditation of Providers, 01 October 2001, page 26, section 3.D.iv in respect of: Policies and practices for managing off-site practical or work-site components.

[9] SAQA Policy: Criteria and Guidelines for Assessment of NQF Registered Unit standards and Qualifications; Principles of the NQF, namely:

  1. Integration; To form part of a system of human resources development which provides for the establishment of a unifying approach to education and training.
  2. Relevance; To be and remain responsive to national development needs.
  3. Credibility; To have international and national value and acceptance.
  4. Coherence; To work within a consistent framework of principles and certification.
  5. Flexibility; To allow for multiple pathways to the same learning ends.
  6. Standards; To be expressed in terms of a nationally agreed framework and internationally acceptable outcomes.
  7. Legitimacy; To provide for the participation of all national stakeholders in the planning and co-ordination of standards and qualifications.
  8. Access; To provide ease of entry to appropriate levels of education and training for all prospective learners in a manner which facilitates progression.
  9. Articulation; To provide for learners, on successful completion of accredited prerequisites, to move between components of the delivery system.
  10. Progression; To ensure that the framework of qualifications permits individuals to move through the levels of national qualifications via different appropriate combinations of the components of the delivery system.
  11. Portability; To enable learners to transfer credits of qualifications from one learning institution and/or employer to another.
  12. Recognition of Prior Learning; To, through assessment, give credit to learning which has already been acquired in different ways.
  13. Guidance of learners; To provide for counseling of learners by specially trained individuals who meet nationally recognized standards for educators and trainers.

[10] SAQA Policy: Criteria and Guidelines for Assessment of NQF Registered Unit standards and Qualifications; Principles of Assessment, namely:

  • Fairness
  • Validity
  • Reliability
  • Practicability

[11] SAQA Policy: Criteria and Guidelines for Assessment of NQF Registered Unit standards and Qualifications; Principles of OBET (Outcome Based Education and Training) with regards to Applied competence that consist out of:

  • Practical competence; The demonstrated ability to perform a set of tasks in an authentic context. A range of actions or possibilities is considered, and decisions are made about which actions to follow.
  • Foundational competence; The demonstrated understanding of what the learner is doing and why. This underpins the practical competence and therefore the actions taken.
  • Reflexive competence; The demonstrated ability to integrate performance with understanding, so as to show that the learner is able to adapt to changed circumstances appropriately and responsibly, and to explain the reason behind an action.

[12] SAQA Policy: Criteria and Guidelines for Assessment of NQF Registered Unit standards and Qualifications; Formative and Summative Assessment.

  • Formative assessment refers to assessment that takes place during the process of learning and teaching.
  • Assists in the planning future learning
  • Diagnoses the learner’s strength and weaknesses
  • Provides feedback to the learner on his/her progress
  • Helps to make decisions on the readiness of learners to do a summative assessment
  • Is developmental in nature
  • Credits/certificates are not awarded
  • Summative assessment is assessment for making a judgement about achievement. This is carried out when a learner is ready to be assessed at the end of a programme of learning.
  • At the end of a learning programme (qualification, unit standard, or part qualification)
  • To determine whether the learner is competent or not yet competent
  • In knowledge and inputs-based systems, this usually occurs after a specified period of study.
  • In OBET, learner-readiness determines when assessments will take place
  • Is carried out when the assessor and the learner agree that the learner is ready for assessment

[13] SAQA Policy: Criteria and Guidelines for Assessment of NQF Registered Unit standards and Qualifications; Formative Assessments leads to Summative Assessments.

Results initially collected as results for formative assessment, can be used for summative assessment with the agreement of the learner. This will prevent having to assess outcomes twice.

The organization of the learning programme will inform decisions on when summative assessments can take place, e.g. a learning programme can be organized around one outcome or a set of outcomes, depending on what is appropriate in terms of ensuring learner success. Summative assessments are administered when a learner has gone through such a programme and is ready to be assessed. On declaration of competence, credit is then given, recorded and reported.

[14] SAQA Policy: Criteria and Guidelines for Assessment of NQF Registered Unit standards and Qualifications; Quality of Evidence that consist out of:

  1. Validity of evidence

Does the evidence relate to the specific outcomes and criteria to be assessed? Evidence is not automatically valid (or invalid) – evidence should be appropriate to hat is being assessed.

  1. Authenticity of evidence

Can the evidence be attributed to the learner? Is the evidence the learner’s own work? In written assessments, safeguards against dishonesty have long been in place. In  BET, there is no difficulty in checking authenticity where the assessor is observing the learner directly. However, where indirect evidence is produced, or where group work was undertaken, the assessor has to verify that the evidence is the learner’s own work, and in the case of group work, that he/she has made a fair contribution to the end-result.

  1. Sufficiency of evidence

Is there enough evidence to meet all the criteria needed to certify the learner as  competent? Is the assessor confident that the performance can be repeated? The use of various sources of evidence and a variety of assessment activities assist in ensuring that the evidence is sufficient. This will ensure that enough evidence is provided to meet all the criteria and the applicable range statements.

  1. Currency of evidence

Is the evidence related to current competence? Currency refers to the applicability of skills, knowledge and understanding in the present circumstances. In some fields of study, currency of experience and training is of the utmost importance.

[15] SAQA Policy: Criteria and Guidelines for Assessment of NQF Registered Unit standards and Qualifications; Steps in the Assessment Process, namely:

Preparatory phase, with reference to the section of:

Decide on the timing of assessment

The timing of assessments will depend on the following factors:

  • the rationale for assessments at certain points in the learning programme (formative or summative), i.e. will learners be at a logical end-point of learning, or at a point where diagnosis needs to be made?
  • the sharing of facilities with other assessors
  • the extent to which workplace learners will be able to undertake assessments